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Habitia Help

Documents & Photos

The Documents & Photos tab in Settings is for files that belong to your organization as a whole — your business license, insurance certificate, the org logo source file, photos for your public page — not tied to any one property, unit, or lease.

Open Settings → Documents & Photos.

Note: Property-specific photos go on the property’s Photos tab. Lease documents (signed agreements, addenda) go on the lease detail page. Use this tab only for org-level files.

1. Upload files

Click Upload Files. Pick one or more files from your computer. Habitia accepts most common formats — PDFs, images (PNG/JPG), Word, Excel, etc.

Screenshot: Documents & Photos upload section

Tip: You can select multiple files at once in the picker. Each one uploads as its own document.

2. See what’s uploaded

The page splits uploaded files into two groups:

  • Photos — anything with an image MIME type (JPG, PNG, SVG, etc.) shows as a thumbnail grid.
  • Documents — everything else (PDF, Word, spreadsheets, etc.) shows as a list with the filename, MIME type, and upload date.

Click any thumbnail or document name to open it in a new tab.

3. Delete a file

Hover any photo or document and click the trash icon. Confirm to remove it. Deletion is permanent — there’s no recycle bin.

Note: Only an admin can delete files. Other roles can see and download them.

What this tab is good for

  • Business license — keep a scanned copy on file for renewals.
  • Insurance certificate — easy to forward to a tenant or vendor when asked.
  • Logo source file — the original SVG or high-resolution PNG, in case you need to regenerate the displayed logo.
  • Public-page photos — headshots of the team, an office photo, anything that might end up on your public landing page later.

What this tab is not for

  • Property photos → use the property’s Photos tab.
  • Unit photos and tour videos → use the unit’s Photos/Videos tabs.
  • Signed leases → uploaded automatically when signed, accessible on the lease detail page.
  • Tenant ID copies or move-in inspections → uploaded by the tenant in their portal.

What’s next

  • Subscription — managing your Habitia plan.
  • Lifecycle rules — tuning when Habitia flags an asset as end-of-life.