Skip to content
Habitia Help

Occupancy

Occupancy is the share of your units that have an active lease at any given time. Habitia computes it automatically from your unit status and active leases. Three places to see it:

The Dashboard tile

The Units tile shows the total number of units with <percent> occupied underneath. If you have 10 units and 8 have active leases, you’ll see 80% occupied.

The Vacant units tile shows the absolute count of units with status Vacant. The tile turns yellow whenever this is greater than zero — vacancy is your single biggest revenue leak, and Habitia tries to keep it visible.

Occupancy history chart

Below the KPIs on the Dashboard, the Occupancy history chart plots occupied vs. vacant units month-by-month for the last 12 months.

  • A flat horizontal line = stable portfolio.
  • A descending occupancy line = vacancies are increasing. Time to dig in.
  • Sharp spikes usually map to turnover periods — a multi-unit building changing two leases in the same month.

Screenshot: Occupancy history line chart

Property scorecard

Lower on the Dashboard, the Property scorecard lists every property with per-property metrics including occupancy. A 6-unit building with 5 active leases will show 83%.

This is the right view when one property is dragging down the portfolio average. Click any row to open the property detail page.

Why a unit shows as vacant

Habitia counts a unit as vacant when:

  • Its status is Vacant, AND
  • There’s no active lease on it.

A unit with status Maintenance is excluded from both counts (not occupied, but also not “vacant” in the marketing sense). A unit with status Occupied but no active lease is a data inconsistency — usually means a lease wasn’t activated correctly. Open the unit and fix.

Why a vacant unit might not be listed publicly

Vacancy on the dashboard is one thing — a unit being on your public listings is another. A unit can be:

  • Vacant + listed — visible at home.thehabitia.app and the listing page. Tenants can apply.
  • Vacant + not listed — counted in vacancy stats but invisible to prospects. Toggle Listed for rent on the unit to publish it. See Publishing a unit.

If your Vacant units tile is yellow but you’re getting no applications, check that those units are actually listed.

The big picture

Most independent landlords aim for 95%+ occupancy as a target. Below that and the cost of vacancy starts to outweigh any rent premium you could’ve extracted. Use the trend chart, not the single-month number, to gauge how you’re doing.

What’s next