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Habitia Help

Spending by property / category

Habitia tracks every dollar spent on a work order (materials and labor) and breaks it out by property and by category. Use these reports to spot the property that’s eating your maintenance budget, the category that’s growing, and what you should expect to spend on big-ticket replacements over the next year.

Two views, same data

Two charts on the Dashboard (and detailed on Reports → Operational):

Spending by property

A bar chart showing total work-order spend per property over the selected window (30 / 90 / 365 / all).

  • Tall bars are obvious — properties that ate the most.
  • Use the time-range selector at the top of the Dashboard to compare recent activity vs. long-term averages.

Spending by category

A pie chart of the same data, broken out by work-order category: Plumbing, HVAC, Electrical, Carpentry, Painting, Landscaping, Cleaning, Appliance, Roofing, General.

  • HVAC is usually the biggest slice for residential. If yours is dominated by something else, that’s a signal.

Screenshot: Spending bar chart and category pie chart side by side

Reading what you see

A property with high spend isn’t always a problem. Compare against:

  • Its monthly rent. A property generating $3,000/month that spent $400 on maintenance last year is healthy. The same $400 on a property generating $700/month is not.
  • Other properties of its age and type. A 50-year-old building costing more than a 10-year-old building is normal, not alarming.

A category that’s growing matters more than its absolute size. Six small plumbing calls in 90 days on the same property usually means the plumbing system is failing, not that you have a leaky-faucet streak.

Capex forecast

The Capex forecast card projects what you’ll need to spend over the next 12 months to replace assets that are reaching end-of-life. Driven by:

  • The lifecycle rules per asset category (Lifecycle rules).
  • The age, value, and recent repair history of each asset on your properties.

The chart shows projected replacement spend by month — a useful planning tool when you’re deciding whether to set aside reserves or how aggressive to be on rent adjustments at renewal.

Tip: The forecast is an estimate, not a commitment. It assumes you replace at end-of-life. If you’re the kind of landlord who keeps things running until they actually die, your real spend will trend lower (with more frequent surprises).

Where to filter and drill in

The Reports → Operational tab has the full chart-plus-table view. From there you can:

  • Filter to a specific property, category, or date range.
  • Export the underlying data.
  • Click any work order in the table to open its detail page.

What’s next

  • The dashboard — where these charts also live at a glance.
  • Occupancy — the unit-side view alongside the spending view.