What alerts Habitia raises
Smart alerts are the things Habitia notices on your behalf and surfaces in one place — so you don’t have to remember to check rent status every Monday, scan for expiring leases, or wonder when a vendor’s insurance lapses.
Open Alerts in the left sidebar (bell icon).
The summary at the top
Four counter cards show the alert count by severity:
- Critical — red. Take action today.
- High — orange. Take action this week.
- Medium — yellow. Plan for.
- Low — blue. Awareness.
The bell icon in the top bar shows a badge with the active total.
The alerts Habitia raises
The system continuously scans your portfolio and raises one of these:
| Alert type | Severity | What it means |
|---|---|---|
| Lease expiring | High → Critical (as date approaches) | A lease’s end date is within 90 days. Time to renew or prepare for move-out. |
| Rent overdue | High | A tenant’s rent is past the due date + grace period and still unpaid. |
| Payment failed | High | A Stripe payment attempt was declined or returned. |
| Vacant unit | Medium | A unit went vacant and hasn’t been listed publicly in 30 days. |
| Vendor insurance expiring | Medium → High | A vendor’s insurance lapses within 60 days. |
| Asset past expected life | High | An asset is at or past its expected life per the Lifecycle rules. Clears itself when the asset is replaced, discarded or stored. |
| Asset: repairs approaching replacement cost | High | Recent repair spend on an asset (one repair, or the repeat window’s total) reached 80% of its replacement cost — replacing is cheaper than the next repair. |
| Asset condition failed | High | An inspection or edit recorded the asset as failed. Clears when the condition is updated. |
| Asset repeat repairs | Medium | The asset hit the repeat-repair count inside its category window (for example 3 repairs in 12 months). |
| Application pending review | Medium | A new tenant application sat in your queue for more than 48 hours. |
| Move-in inspection overdue | Medium | A tenant hasn’t submitted their move-in inspection within the window. |
| Subscription past due | Critical | Your Habitia card on file failed. Update it before auto-downgrade kicks in. |
| Books not closed | Low | If you use double-entry accounting, year-end isn’t closed yet. |
| PM advance required | High | An owner’s balance went negative — an expense on their property cost more than the rent collected. Record a PM advance or an owner contribution. Clears itself when the balance is back at zero. |
| Your funds sitting in trust | Medium | With trust accounting on: earned fees have been in the trust account longer than your threshold or age limit. Transfer them to operating. |
| Trust account not reconciled | Medium | A trust account has gone 45 days without a finalized bank reconciliation. |
The list will grow over time. Most alerts also appear on the Dashboard in the Needs attention panel.
Triaging each alert
Each alert card shows:
- Severity badge and status badge.
- Title and a one-line description.
- Recommended action — what Habitia thinks you should do (often a link to the relevant page).
- Generated date — when the alert first fired.
Click the chevron to expand. You’ll see the explanation — the underlying data Habitia used to decide (“lease ends 2026-08-15, 47 days from today” / “$1,200 unpaid + $50 late fee = $1,250 balance, 8 days past grace”).
Taking action
Inside an expanded alert, four buttons:
- Resolve — for when you’ve handled it. The alert moves to Resolved status.
- Snooze 24h — temporarily hide it for one day. Useful when you’ll deal with it tomorrow.
- Snooze 7d — hide for a week. Useful when you’re waiting on someone else.
- Dismiss — close it without acting. Use when the alert is wrong or no longer relevant.
Habitia might re-raise the same alert later if the underlying condition still holds — for example, if you dismiss a rent-overdue alert and the rent stays unpaid, the next daily scan creates a fresh alert.
Filtering
Two filters at the top of the page:
- Status — Active (default), Snoozed, Dismissed, Resolved, All.
- Severity — All, Critical, High, Medium, Low.
Tip: Once a week, switch the status filter to Snoozed to see what’s about to come back. It’s a good way to catch issues you “deferred” but never came back to.
What’s next
- Push notifications on phone — get critical alerts on your phone instead of having to check the app.
- The dashboard — the at-a-glance version of these alerts in the Needs attention card.